The City of Sparks Purchasing Division has earned the "Achievement of Excellence in Procurement Award" from the National Purchasing Institute. This award, which measures innovation, professionalism, productivity and leadership, is sponsored by several national professional associations, the Institute of Supply Management (ISM), The National Institute of Government Purchasing (NIGP), the California Association of Public Purchasing Officers (CAPPO), among others.

 

The City of Sparks has the distinction of being one of twenty-one organizations nationwide to have earned the award seven times or more.

 

 

The Purchasing Division is guided by standardized purchasing policies and common public purchasing ethical principals.

• To conduct all purchasing in accordance with the Nevada Revised Statutes and the City of Sparks Procurement Code.
• To obtain the quantity and quality of materials at the right place when needed, while striving for greater knowledge of purchasing methods and of the materials we purchase.
• To encourage competitive bidding in order to obtain the best value for the City's dollar, and to treat all prospective vendors with courtesy while giving them equal opportunity to offer their products or services to the City.
• To refuse to accept any form of commercial bribery, to conduct ourselves with fairness and dignity, and to demand honesty in the purchasing process. 

 

 

 

 

 

The Purchasing Division includes:

Purchasing Manager - Dan Marran, CPPO, C.P.M.

Senior Buyer - Kathleen Rand, M.A., CPPB

Buyer - Helen Neal, A.A..

 

The City of Sparks has a centralized purchasing function to assist departments in a number of activities for providing municipal services for its citizens.

 

Purchases are made on the open market and follow certain dollar value guidelines. The City of Sparks utilizes an electronic purchase order system as well as a Procurement Card Program for smaller purchases of services and supplies. Acceptance of an approved Purchase Order, Procurement Card Transaction or authorized contract document including the terms and conditions set forth, constitute the formation of a binding and enforceable agreement between the City and a Vendor/Contractor.

 

Vendors doing business with the City of Sparks are required to obtain a Business License with the City of Sparks (SMC Section 5.08.020).

 

 

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The Purchasing Division is open for business from 8:00 a.m. to 12:00 noon and from 1:00 p.m. to 5:00 p.m., Monday through Friday.

 

Vendors are welcome at any time during business hours; however it is recommended that vendors make an appointment prior to visiting the Purchasing Division. Appointments may be made by calling (775) 353-2325.

 

The City does not maintain a potential bidder list. Bid Notification services may be obtained by registering with Onvia/DemandStar at http://www.demandstar.com (800) 711-1712, or by calling the Onvia/DemandStar's Fax-On-Demand service at (407) 691-7308.

 

The Purchasing Division maintains some informational items on the City website in the Current Bids & RFP's section. Items found there may include small bid packets, bid addenda, bidder or plan-holder lists, and bid tabulations. Bid announcements or notices will also be advertised in the local newspaper.

 

A formal bid process is used for purchases of commodities or services that exceed $50,000 and for construction/repair projects that exceed $100,000 (per NRS).

 

Each formal bid package contains complete instructions for bid submission. Formal Public Bid Proposals must be submitted on forms issued by the Purchasing Division. The award conditions may require the successful Bidder to provide requisite Performance and/or Payment Bonds, current certificates of insurance and/or Worker's Compensation as a part of the bid documentation process.

 

Bid tabulation and analysis are made after bids are publicly opened.

 

In order to receive timely payment for goods or services furnished to the City of Sparks, invoices should be sent to the originating department who ordered the product/service. If a contract is to extend over a number of months or discounts are offered on partial shipments, partial payments may be made. In most instances, payment will only be made after all products are delivered/accepted or services are completed/accepted.

 

The City of Sparks is exempt from sales-tax per NRS 372.325 and exempt from Federal Excise Tax (Exempt# A-396200)